Your online privacy is important to the World Players Association. This policy governs all pages hosted by the World Players Association. It does not apply to pages hosted by other organisations, including our affiliates, which have their own privacy policies.
To understand how your personal information will be treated, please read the following policy. This policy may change from time to time so please refer to it periodically.
For the purposes of this policy, the controller of your personal data is the World Players Association of Talent Garden, Claremont Avenue, Glasnevin, Dublin, Ireland D11 YNR2.
What identifiable information is collected from you?
The type and amount of information received and stored by the World Players Association depends on how you use the website or other World Players Association-related services. You can access most World Players Association website pages without stating who you are and without revealing any personal information.
The World Players Association does not collect information from the website identifying you personally (such as your name, address, phone number or e-mail address) unless that information is voluntarily disclosed. There may be instances where the World Players Association will request information that does identify you personally or where the World Players Association will receive such information from third party service providers for the purpose of providing you with specific services or of corresponding with you. There may also be instances at World Players Association conferences and other events where we will capture photographs, video recordings, and other content that includes your image, voice, or likeness
We may collect the following personal data:
a) Data provided voluntarily through the website (Voluntary Website Data)
- Name
- Email address
- Information included in contact enquiries
b) Automatically collected technical data from the website (Automatic Website Data)
- IP address
- Browser type and version
- Operating system
- Date and time of access
- Requested URLs / pages
- Referrer (where available)
c) Data provided by third party service providers (including event online platform providers) (Third Party Data)
- Name
- Email address
- Telephone number
- Organisation
- Dietary preferences
d) Data captured at conferences and other events (Event Media Data)
- Photographs
- Video recordings
- Voice recordings
How does the World Players Association use the information?
a) Voluntary Website Data – this personal data will be used for the purpose of responding to enquiries only
b) Automatic Website Data – this personal data will be used for the purposes of:
- Website security and abuse prevention
- Server diagnostics and troubleshooting
- Performance monitoring
c) Third Party Data – this personal data will be used for the purposes of:
- Providing you with specific services
- Corresponding with you in relation to specific services.
d) Event Media Data – this personal data will be used for the purposes of:
- Documenting and promoting our events and activities
- Sharing highlights through our website, social media channels, newsletters, and other communications
- Creating promotional materials for future events and WPA initiatives
- Producing reports and publications about our work
None of this data is used for profiling or automated decision-making.
What is the legal basis for the processing of this personal data
a) Voluntary Website Data – the legal basis for the processing of this personal data is, depending on the circumstances:
- Performance of a contract: Necessity for the performance of an agreement with you and/or for any pre-contractual obligations in connection therewith.
- Legitimate interests: The legitimate interests pursued by the World Players Association, including ensuring that the enquiries of website users are answered.
b) Automatic Website Data – the legal basis for the processing of this personal data is the legitimate interests pursued by the World Players Association, including in respect of the security and performance of the website
c) Third Party Data – the legal basis for the processing of this personal data is, depending on the circumstances:
- Performance of a contract: Necessity for the performance of an agreement with you and/or for any pre-contractual obligations in connection therewith.
- Legitimate interests: The legitimate interests pursued by the World Players Association, including in corresponding with members and other prospective users of World Players Association services.
d) Event Media Data – the legal basis for the processing of this personal data is the legitimate interests pursued by the World Players Association, including in documenting and promoting our events, activities, and mission
Security of personal data
We are committed to ensuring that your information is secure. In order to prevent unauthorised access, alteration or disclosure, we have put in place suitable physical, electronic and managerial measures to safeguard and secure the information we collect online.
These measures include:
Restricted administrative access
Secure hosting environment
No public access to raw logs or databases
No sale or commercial reuse of personal data
Our website is hosted by DigitalOcean. DigitalOcean has the following security measures in place:
Infrastructure is managed by authorised technical personnel
Access is restricted through appropriate security controls
With whom may the World Players Association share the data?
As a general rule, the World Players Association will not disclose any information identifying you personally, except with your permission or where required by law.
Some information identifying website users is forwarded to third parties for purely technical and administrative processing. These trusted service providers (e.g. hosting and analytics providers) will act as data processors under GDPR-compliant agreements. Other information may be shared with a third party as required to provide a requested service or, in the case of Event Media Data, be shared with media outlets and members for the promotion of the World Players Association and with sponsors and partners for their own promotional purposes.
None of these third parties are authorized to sell or rent user information.
International data transfers
Personal data may be processed outside the EU/EEA due to:
- Hosting infrastructure location
- Email communications with service providers or contractors outside the EU/EEA
Where personal data is transferred outside the EU/EEA, appropriate safeguards are applied. Such safeguards include:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions
Data retention
a) Voluntary Website Data – this personal data is retained only for as long as is necessary to respond to the enquiry and, in any event, for no longer than 12 months
b) Automatic Website Data – this personal data is retained for a limited rolling period aligned with security and operational needs (typically up to 30 days)
c) Third Party Data – this personal data is retained only for as long as is necessary to perform the relevant contract or to respond to enquiries and, in any event, for no longer than 12 months
d) Event Media Data – this personal data is retained generally for up to 5 years from the date of capture, or until no longer relevant for promotional or reporting purposes
Your principal rights under data protection law are:
a) The right to access - the right to access, update or delete the personal data we hold about you. This also enables you to receive a copy of the personal data we hold about you.
b) The right to rectification - you have the right to have any incomplete or inaccurate information we hold about you corrected.
c) The right to erasure - you have the right to ask us to delete or remove personal data when there is no good reason for us to continue processing it.
d) The right to restrict processing - you have the right to restrict the processing of your personal data in certain circumstances, including when: you contest the accuracy of the personal data; processing is unlawful, but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection.
e) The right to object to processing - this right exists where we are relying on a legitimate interest as the legal basis for our processing and there is something about your particular situation, which makes you want to object to our processing of your personal data on this ground.
f) The right to data portability - we will provide to you, or to a third-party you have chosen, your personal data in a structured, commonly used, machine-readable format. Please note that this right only applies to automated information, in respect of which you initially provided consent for us to use or where we used the information to perform a contract with you.
g) The right to complain to a supervisory authority - if you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection.
h) The right to withdraw consent - you have the right to withdraw your consent on using your personal data. If you withdraw your consent, we may not be able to provide you with access to certain specific functionalities of the website.
You may exercise any of your rights in relation to your personal data by written notice or via e-mail to us at: webmaster@worldplayersassociation.com.
Cookies
For information on how the World Players Association uses cookies on its website, please refer to our Cookies Policy: View Cookies Policy.
Changes to this policy
We may update this policy from time to time. We will notify you of any changes by posting the new policy on this page. You are advised to review this policy periodically for any changes. Changes to this policy are effective when they are posted on this page.
Contact us
If you have any questions about this policy, you can contact us at: webmaster@worldplayersassociation.com.